Cross-Check

The invoices are done. 

They took about two minutes to generate almost 250.

They would have taken me about five minutes each to do manually. 

So 12 hours saved. Or 6-12 evenings. Or two to six weeks.

The program took a few days to write, but will continue to pay dividends for years to come I hope.

I also used it as an opportunity to check things. Got the program to double check everything added up right.

Found a couple of transcription errors.

Things that backers wouldn’t have got. Then had to be corrected. At our expense. 

Would have been a crap customer experience too.

Very glad I wrote the program.

Repetition

I’m trained as a Software Engineer. 

It was my day job until 2015 and then part of my day job 2019-2020.

It means I have the skills (though rusty!) to write computer programs. To automate tasks I spend months on.

There’s a saying that if you repeat a task you should automate it.

Every time we go to Kickstarter I spent months massaging data from one spreadsheet to another. 

Kickstarter backers and Gamefound orders together. Into the format Paul prefers for fulfilment.

Then from there into invoices.

I’m automating the invoice creation at the moment.

Should have done this years ago.

Would have saved a boat-load of time.

Time I could have spent on game design, graphic design or something else worthwhile.

I’m an idiot.

Four

I started Eurydice Games four years ago.

To self-publish hand-made games.

Specifically not to go to Kickstarter.

Or mess up like I did last time. To learn from my mistakes.

Things have changed!

Paul joined and we formed a limited company a year later.

We’ve been to Kickstarter four times, each more successful than the last.

This year is already our most successful ever, and we’ve a lot of games we hope to ship in the next six weeks.

Things are changing further.

Paul is going to be employed by Eurydice Games from September.

And earn a salary.

I never managed that with Reiver Games.

I really hope we can continue to be successful enough to support Paul.

Here’s hoping year 5 is a good one!

Return

Today we’re driving back to the North.

I’ve a bunch of housekeeping tasks to do on my return.

And then the invoices. Still thinking if I can somehow automate that process to save time in the long run.

Next up after that is Xeno Wars. And Coalescence.

And we need a better web shop setup. Our current one is pants.

We’re starting to pay Paul from next month. We need the website to support sales between Kickstarters - not to hinder them.

We also need to get the next Kickstarters lined up ready to go.

Absent

I’m away.

Relaxing.

Seeing some family for the first time in 18 months.

Seeing my 9 month old niece for the first time.

See you in a bit!

Time

I’ve been thinking a lot about time.

How I spend my time after a Kickstarter.

Working out material quantities, ordering and chasing orders.

Then months of spreadsheets.

Combining the Kickstarter export with the Gamefound export.

Cross-reference with the accounts.

Double-checking everything.

Then writing the invoices. Using that collated information.

There’s got to be a better way.

My time would be better spent designing games and doing graphic design.

I’m thinking about databases.

Maybe I can spend a bunch of time now setting something up which will save me a lot of time in the future?

Relief

And breathe.

It’s been a stressful couple of weeks.

There’s only two outstanding orders for the Kickstarter fulfilment: boxes and wooden bits.

The boxes are pootling on, we’ve received proofs approved them and the full order arrives on Wednesday.

The wooden bits were all that was left.

They were due this week, so a couple of weeks ago I sent them and email checking it was all ok.

“We’re having difficulty getting time on the machines”, I was told - it would be late.

“How late?”, I enquired.

A different question was answered.

We’ve got 200-odd rewards to ship by the end of September. Paul’s planning a two-week holiday. There’s loads to cut, bag and box.

Are we delayed a week (no problem), a month (tight) or a quarter (deadlines missed) I wondered?

It took two weeks to get an answer to the questions.

I worried.

Our unusual business model means we’re insulated from the shipping chaos that’s stressing out every other publisher. It means we’re often able to hit our deadlines.

Nearly 400 people have entrusted us with tens of thousands of pounds of their hard earned cash.

I didn’t want to break that trust.

Fail them.

I found out on Wednesday they are delayed a couple of weeks.

Not a problem.

And relax.

Breathe.

A weight lifted.

Personal

This has been a week of two halves.

Like a football match.

During the weekday evenings I was populating the fulfilment spreadsheet.

It’s slow work.

Especially for the deluxe backers because I email them to see if they want their boxes personalised.

It’s worth it.

Some of their choices are very entertaining.

On the weekend I put that to one side.

Paul and his family visited for the weekend.

First time since Feb 2020.

We hung out. Played games. Playtested Coalescence and schemed about Xeno Wars.

It was great.

Oh, and there was some football on too.

Opportunities

It’s been an interesting week.

Thanks to the amazing success of our last Kickstarter, we might be able to employ Paul now that his day job contract is coming to an end.

Money will be tight though.

We came up with an idea to help with that.

A mini-pledge manager.

Can we generate enough extra pledges to pay Paul and fund the next Kickstarter?

Can we get the next Kickstarter ready in time - before we run out of money?

We’ve also been offered some potential free business support.

Experienced entrepreneurs giving us free advice.

We just need to make an interesting pitch.

And see if we get any interest from people we like.

Words

This week is a week of words.

We do a Kickstarter update at the end of each month.

And it’s quarterly email newsletter time.

Those last two ought to be different.

And I’m on to filling out the fulfilment spreadsheet, so lots of emails to deluxe backers asking if they’d like their copies personalised. 244 orders left to add to the spreadsheet.

Time to break out the pen and ink. 

Change Gear

I've spent the last month or more doing graphic design and placing orders.

The Box of Flicks 2 rules. And then dashboards.

Both much bigger jobs than I had expected.

A new box.

I've even re-done the Box of Flicks 1 rules (just added a components section and some ship rules that were in the Expansion, but not included in Box of Flicks 1).

It's been time consuming.

I'm placing the final order for materials today. Then everything is in flight.

There's only four orders outstanding, and I'm expecting two of those to arrive within a week.

The next thing for me is completing the fulfilment spreadsheet so Paul can ship stuff and then catching up on the bookkeeping.

Paul has been doing the cutting files and getting his tools together for fulfilment.

We've also had to order a replacement tube for the laser-cutter, which an engineer is fitting as part of a service this week.

Then Paul can start cutting in earnest (he can't do any fulfilment until the boxes and wooden bits arrive next month). 

Busy, busy...

Tired

It’s been an intense week.

I started a new job on Monday. The first in ten years where I didn’t know most of the staff on arrival.

Mum and Dad have been here all week for the first time in 21 months.

I’ve been staying up late chatting to Mum in the evenings.

It was my birthday too.

Around all of that I managed to send out the Print and Play rewards on Monday (a week late).

And place the last two acrylic orders.

And the penultimate print order.

And check the proofs for that and find yet more things that needed fixing (it had been proofed three times before!).

Next up is a little bit of graphic design tweaking the last print order. Placing and checking that.

Then the next big task is filling in the fulfilment spreadsheet that Paul works from and writing the 220 invoices I need to do from May and June.

There is no peace!

The Cusp

The last week has mostly been spent relaxing.

Three days in the woods and then a couple of days at home.

Recharging my batteries.

I needed it.

I’d been burning the candle at both ends for a few weeks.

The Box of Flicks 2 rules are done now and with the editor.

My almost three weeks off work are done now.

New job started today.

I can slow down a bit now - I’ve just got a few last orders to place and then everything is in flight.

Feelings

This week has been one of emotional highs and lows.

I’m in the middle of almost three weeks between day jobs so I’ve had lots of ‘free’ time.

I’ve spent that time with my family, doing household jobs, and a lot of Eurydice stuff.

Monday and Friday last week I met up with Paul (and also Alex on Friday) and we playtested new FlickFleet ideas, Coalescence, The Uprising Saga and Alex’s game: Aliens Ate My Planet.

It felt great to feel like a game designer again.

On Thursday I got to watch Daughter the Second (now four!) during her swimming lesson (I usually work during them) and it was awesome to see her so confident in the water.

I also spent a lot of time very stressed about today’s  Print and Play Kickstarter deadline.

I’ve been working late almost every night plus, where I can, during the days.

It was a way bigger job than expected and today I’m off on holiday for a few days and my parents are visiting next week. I missed the deadline and due to the next couple of weeks’ activities I’ve missed it by a lot.

Stressful.

Highs and lows!

Weird Week

A month ago my day job went sideways.

It was a pre-revenue start-up, so I knew it was a risk.

Still, it was unexpected. 

And inconvenient. At the peak of post-Kickstarter I found myself urgently looking for a job and interviewing.

I’ve been lucky (again!).

I’ve got another job lined up to start in early June.

Last Wednesday was to be my last day, but I was made redundant on Monday.

My 2.5 weeks of between jobs became almost three.

This was better timing - I’ve got the rulebook for Box of Flicks 2 to do. And the dashboards. And the Print and Play packs.

Plus there’s loads of house jobs to do.

It’s been a weird week!

In Flight

I’ve spent the last week ordering bits for the Kickstarter fulfilment.

We’ve got the dice. The grey, red and blue acrylic and the printing for the game and expansion 1 reprints arriving this week.

Boxes have been ordered, but won’t arrive until late June.

We’ve also started shipping rewards - for people who’ve order a game and/or expansion 1 only.

My job finishes on Wednesday then I have 2.5 weeks off before I start the next one.

Need to order the remaining stuff and do the Print and Play rewards next.

Busy, busy!

And Breathe

The last few weeks have been a whirlwind. 

Pledge Manager to get live. Pledges to record in the accounts.

Playtesting and finalising rules for new bits.

Starting to work out what we have to deliver and ordering what we can now.

And on top of all of that, my day job went sideways and I needed to find a new one.

So lots of interviews and additional stress.

Thankfully I’ve now got an offer so that’s one less thing to worry about.

Going to take a couple of weeks off in between roles to relax (and finish the P&P pack and the rules and dashboard layout).

And breathe...

Accounts

We’re a small company. Just Paul and me.

So we wear a lot of hats. 

Hats that would be worn by trained professionals in a bigger company.

One of my hats says ‘Accountant’ on it. But I’m not an accountant.

Still I do all the bookkeeping.

When I ran Reiver Games I did cash accounting. 

I hated it and often left it to the last minute. Months later I would be going through bank statements trying to work out where I’d gone wrong.

For Eurydice I do double entry. It’s more work. But so much better. There’s some error correction built in. You can easily see where everything is.

I quite enjoy it now.

Our books are usually up to date every day. I can check account balances at any point to make sure I’ve not made mistakes. Everything tallies.

The only time that isn’t true is now. During a Kickstarter we only get one payment (from KS), so it’s easy to record. During a big pledge manager we get over a hundred. And lots of those arrive the same day.

The books are slowly catching up. But they aren’t there yet. So I can’t check that they’re correct. Check I’ve not made any mistakes.

It’s weighing on me.

Distraction

Paul and I work in shifts.

I do the Kickstarter page.

Then run the Kickstarter.

Then the pledge manager.

Then the graphic design and Print and Play files.

Then catch up on all the accounts and fill in the fulfilment spreadsheet.

Then the real work begins - Paul has hundreds of games and expansions to laser-cut, bag, box and post.

We’re still in the ‘Jack is very busy’ phase.

And now I need to find a new day job, pronto.

It’s been a distraction. Things have slipped.

Only by a few days, but I need to get back on track.

Hoping to have the Pledge Manager go live this week...

It’s mostly done.

Grind

Crafting a Kickstarter page is about design.

Make it look great.

Get the words right.

Hone everything.

Will it grab people’s attention?

Launch!

Then wait and watch it work. Or not. Or only just.

We’re now setting up the Pledge Manager.

It’s very different. A chore.

Setting up a web shop really.

Populating your store with wares.

And we have a lot of wares.

It takes an age, but I’m hoping to finish before the end of the week...